Contributing Data to the National Data Archive on Child Abuse and
Neglect
General Information
If you are in the stage of writing a research grant proposal, NDACAN
recommends incorporating a Contributor Data Management Plan. NDACAN has
published its own
Contributor Data Management Plan Guidelines.
The Children’s Bureau and NDACAN share the belief
that secondary analysis of archived data is a vital aspect of
research. Archiving the data with NDACAN benefits the contributor by
preserving the original data and increasing the potential number of
author citations. Your contribution also benefits the scientific
community as a whole, bringing greater understanding to the study of
child well-being through replication and extension of your previous
research. NDACAN also serves recipients of Children’s Bureau grants
who are required to archive their data.
NDACAN evaluates the archiving suitability and feasibility of
submissions on a case-by-case basis. In order to be considered for
archiving, the dataset must have adequate documentation. Please
note that we are not able to archive data from a secondary data
analysis project and at this time, and we are not able to archive
qualitative data unless it has been summarized into quantifiable
form.
Archiving Application Process:
- Complete the
Investigator Contact Sheet and
Study Submission
Form: Part I electronically, save the files, and send them to the NDACAN Support & Acquisitions Specialist
via e-mail attachment:
hl332@cornell.edu
- The Support & Acquisitions Specialist will
schedule a conference call to discuss your dataset. The results of
the discussion will determine the next steps. Here are some of the
things that will be discussed during the call:
-
Unique qualities of the
study
-
Potential confidentiality concerns
-
Data file format (SPSS, SAS, Stata)
-
Next steps in the archiving process
If NDACAN decides to archive the data, some of the items the
Contributor will need to provide are (starred * items are required):
- * Study Submission Form:
Part II and Part III
(Excel format)
- * Signed Contributor’s Agreement
- * The data
file or files (preferably in SPSS, SAS, or Stata)
- * Reprints of articles (in .pdf, if possible)
- Variable labels in computer-readable form (e.g. Variable label
commands in SPSS or SAS)
- * A copy of the informed consent form (for internal use only)
- Accompanying computer programs (e.g. syntax for linking files or
deriving variables)
- Glossary of terms related to the project
- * Codebook
- * Final report
- * Study protocol
- * Copy of the IRB's letter of approval (for internal use only)
- Data collection instruments information (use the
Study Submission: Instrument Information Form)
Also, please review
all string variables for potential identifiers and remove them from the
files or recode them into new variables.
Place all documents into one .zip folder in preparation for upload to
the Cornell Dropbox. Instructions and password for depositing the
dataset with NDACAN will be provided during your conference call with
the Support and Acquisitions Specialist.
Required Grantees
Recipients of research
funds provided through the Child Abuse and Prevention Treatment Act (CAPTA)
are required to archive their data with NDACAN.
Required Grantees must submit their study documentation and data files
to NDACAN prior to their funding end date. Follow the archiving process
described on this page. Even if it appears that your study meets one of
our exclusion criteria, you are still required to complete the archiving
application process. If NDACAN determines that your study is unsuited to
archiving, we will send written notification of the decision to you,
your federal project officer, and the NDACAN federal project officer.
Once archived and processed, NDACAN will distribute the data to the
child maltreatment community two years after the study’s funding end
date or upon your consent, which ever comes first.
Failure to meet your archiving requirement
If reasonable attempts to resolve grantee non-compliance fail, the
Archive will refer the matter to the federal project officers of both
the investigator grant and the Archive. Failure to fulfill the archiving
requirement could have a negative impact on future Children’s Bureau
grant applications.