Contributing Data to the National Data Archive on Child Abuse and
Neglect
The Children’s Bureau and NDACAN share the belief
that secondary analysis of archived data is a vital aspect of
research. Archiving the data with NDACAN benefits the contributor by
preserving the original data and increasing the potential number of
author citations. Your contribution also benefits the scientific
community as a whole, bringing greater understanding to the study of
child well-being through replication and extension of your previous
research. NDACAN also serves recipients of Children’s Bureau grants
who are required to archive their data.
NDACAN evaluates the archiving suitability and feasibility of
submissions on a case-by-case basis. In order to be considered for
archiving, the dataset must have adequate documentation. Please
note that we are not able to archive data from a secondary data
analysis project and at this time, we are not able to archive
qualitative data unless it has been summarized into quantifiable
form.
Archiving Application Process:
- Complete the
Study Submission
Form: Part I (MS Word Format) electronically and send it to the NDACAN Support & Acquisitions Specialist
via e-mail attachment:
ndacansupport@cornell.edu
- The Support & Acquisitions Specialist will
schedule a conference call to discuss your dataset. The results of
the discussion will determine the next steps. Here are some of the
things that will be discussed during the call:
- Unique qualities of the
study
- Potential confidentiality concerns
- Data file format (SPSS, SAS, Stata)
- Next steps in the archiving process
*If NDACAN decides to archive the data, some of the items the
Contributor will need to provide are as follows:
- Study Submission Form:
Part II (MS Word
format) and Part III
(Excel format)
- Signed Contributor’s Agreement
- Electronic copies of survey instruments
- Sample copy of informed consent form
- Data files complete with variable labels and value labels
- Copies of publications produced from the data (e.g. final project
report, peer-reviewed journal articles, book chapter, etc.)
Required Grantees
Recipients of research
funds provided through the Child Abuse and Prevention Treatment Act (CAPTA)
are required to archive their data with NDACAN.
Required Grantees must submit their study documentation and data files
to NDACAN prior to their funding end date. Follow the archiving process
described on this page. Even if it appears that your study meets one of
our exclusion criteria, you are still required to complete the archiving
application process. If NDACAN determines that your study is unsuited to
archiving, we will send written notification of the decision to you,
your federal project officer, and the NDACAN federal project officer.
Once archived and processed, NDACAN will distribute the data to the
child maltreatment community two years after the study’s funding end
date or upon your consent, which ever comes first.
Failure to meet your archiving requirement
If reasonable attempts to resolve grantee non-compliance fail, the
Archive will refer the matter to the federal project officers of both
the investigator grant and the Archive. Failure to fulfill the archiving
requirement could have a negative impact on future Children’s Bureau
grant applications.
